Invoice Types and Invoice Requirements
Charge bills It is the main operational objective of any company.
Earning money and obtaining profitability is essential to be able to continue carrying out the activity.
In fact, if you work a lot, but do not get paid or do it too late, the viability of your business is in danger.
El invoice advance is a valid solution on many occasions, because you must always be clear that your main job is to broadcast and charge bills on time.
To help you in this task, today we explain the types of bills, and what are the requirements that an invoice must have to be legally correct.
Types of invoices that you should know
Before considering whether or not you should anticipate your bills and look for mechanisms to collect them before their expiration, you have to be clear about what types exist.
Invoices are commercial documents with official validity —both legal and fiscal— to prove sales.
There are six modalities.
Do you want to know what they are?
Ordinary
It is the most common charge bills and, also, the one we all know.
It is constituted as the physical proof of a commercial transaction, whether of products or services.
Must be numbered in consecutive order and contains the information about the operation.
Especially, issuer, receiver, amount (distinguishing the tax base and VAT), concept and date.
Simplified
is what we call usually ticket.
Its main differences with the previous one are:
- – It does not usually include the recipient's data.
- – VAT is not broken down, so it incorporates the phrase "VAT not included".
Its issuance in distance sales, intra-community deliveries of goods and operations with investment of the taxable person is prohibited.
Pro forma
It is actually a budget or commercial offer, without tax effects.
As a consequence, it is not usually valid to collect or anticipate bills, nor should it be counted.
It is characterized by not implying an obligation or a purchase guarantee.
It contains the same data as the ordinary ones, but its numbering must be different.
It is used as a previous step to the application for state grants or funding, as well as in international operations, with documentary value.
For collect these bills You need the acceptance of the receiver to register it as ordinary.
Corrective
It serves for extend or correct ordinary invoices already issued.
The regulations establish that no issued invoice can be modified; so, in return, you have to create these.
Depending on how you do them, they can replace and counter the initial or complete it.
It is necessary to issue them as soon as the error is detected.
After four years, it will not be possible to do so. This is the VAT expiration period!
recapitulative
Allows group the operations performed with the same interested in a single calendar month.
It is raised as an ordinary one, so it has to incorporate the same data.
In addition to the total amount, the brief description of each operation included must be reflected.
When appropriate, the invoice advance of this class is usually quite interesting.
Electronics
It is identical to the conventional one and has the same value and content.
Its legal effects are the same, only that it is emitted and received by digital process.
You necessarily need to include an electronic signature that validates its content.
The requirements of legibility, authenticity and zero modifications are also maintained in them.
In practice, you can anticipate these bills and collect them in advance in the same way as physical ones.
The importance of collecting your invoices on time
Payments don't usually wait.
The economic viability of your company implies collect on time to be able to meet all required expenses.
For many future collections that await us, we need to meet the required payments at the time.
When this is not possible, short-term financing seems the only alternative.
But it's not true.
There is always the possibility of going to invoice advance.
In fact, anticipate bills It is the most interesting option when your economic problem is a mismatch between collection and payment dates.
However, it is usually preferable to use mechanisms to advance this income to contracting conventional financing.
If you work or are going to work with public administrations or with large private companies that pay in the long term, this formula suits you.
You will have the peace of mind of having your money when you need it:
- The moment of collect those bills above all it will depend on you.
El invoice advance It has a cost that you know in advance, so you can manage when to use it considering that expense.
Find out about this option and you will discover its many advantages.
